# How to update deed on file
**URL:** https://www.mineralrightsforum.com/t/how-to-update-deed-on-file/79704
**Category:** Richland County, MT
**Created:** [February 4, 2025, 10:58pm UTC](https://www.mineralrightsforum.com/t/how-to-update-deed-on-file/79704 "2025-02-04T22:58:44Z")
**Posts on this page:** 13
**Page:** 1
### Author:  [@Today](https://www.mineralrightsforum.com/u/Today)
#### Post date: [February 4, 2025, 10:58pm UTC](https://www.mineralrightsforum.com/t/how-to-update-deed-on-file/79704/1 "2025-02-04T22:58:44Z")
The contact person for our non-active family LLC listed on our mineral rights deed has passed away. How do members of my family update their individual information so it will be on record with Richland County? If a company wants to lease our rights, is this where they would find us? Last lease was 2012. Thank you for any advice.
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### Author:  [@Today](https://www.mineralrightsforum.com/u/Today)
#### Post date: [February 5, 2025, 12:29pm UTC](https://www.mineralrightsforum.com/t/how-to-update-deed-on-file/79704/2 "2025-02-05T12:29:03Z")
Anything happening N26 E55-56?
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### Author:  [@M\_Barnes](https://www.mineralrightsforum.com/u/M_Barnes)
#### Post date: [February 5, 2025, 1:39pm UTC](https://www.mineralrightsforum.com/t/how-to-update-deed-on-file/79704/3 "2025-02-05T13:39:24Z")
You are not updating the deed, just the contacts for the LLC that owns the deed. Contact the recorder of deeds at the courthouse and ask how you can update the address for the contact person or persons. They may have an affidavit of address change. If there are only a few owners, put everyone on the change.
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### Author:  [@M\_Barnes](https://www.mineralrightsforum.com/u/M_Barnes)
#### Post date: [February 5, 2025, 1:40pm UTC](https://www.mineralrightsforum.com/t/how-to-update-deed-on-file/79704/4 "2025-02-05T13:40:37Z")
There is scattered leasing across T 26N R 55E and R 56E in the last three years.
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### Author:  [@Today](https://www.mineralrightsforum.com/u/Today)
#### Post date: [February 5, 2025, 5:29pm UTC](https://www.mineralrightsforum.com/t/how-to-update-deed-on-file/79704/5 "2025-02-05T17:29:28Z")
Thank you for responding. No one in the family renewed the LLC, and it no longer exists. We need to update the deed with the individual nine members (or their heirs in the case of the three that passed). The Clerk and Recorder’s office suggested we get an attorney to update the documents. None of us live in Montana. Can we complete the affidavit without using an attorney?
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### Author:  [@James\_Garner1](https://www.mineralrightsforum.com/u/James_Garner1)
#### Post date: [February 5, 2025, 7:53pm UTC](https://www.mineralrightsforum.com/t/how-to-update-deed-on-file/79704/6 "2025-02-05T19:53:24Z")
You will need to create a simple affidavit of address which will supply all of the public contact information. The affidavit needs to include all of the property descriptions. The affidavit must be notarized. Since the LLC was not renewed, were the properties distributed or are you planning to distribute? You are looking at some future issues if you have not addressed distribution of properties.
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### Author:  [@Today](https://www.mineralrightsforum.com/u/Today)
#### Post date: [February 6, 2025, 5:02pm UTC](https://www.mineralrightsforum.com/t/how-to-update-deed-on-file/79704/7 "2025-02-06T17:02:44Z")
Thank you for your input. The deed on file lists the LLC name (with incorrect contact information) and a three-page affidavit, with property location, signed and notarized by each of the nine LLC members. This was done in 2010. There has been no lease on the property since 2013, and the LLC has lapsed and everyone just forgot about the mineral rights. I’m just trying to make it as easy as possible for us to hand down our 1/9 share to future generations. Also, IF an oil company wants to drill on the land, it would be nice to have everything in order.
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### Author:  [@James\_Garner1](https://www.mineralrightsforum.com/u/James_Garner1)
#### Post date: [February 7, 2025, 5:29pm UTC](https://www.mineralrightsforum.com/t/how-to-update-deed-on-file/79704/8 "2025-02-07T17:29:24Z")
Unfortunately, the current properties are in an LLC and subject to the rules related to an LLC operation and dissolution. This will require some type of curative action in the future before you can pass on your share of the mineral interest. The operating agreement for the LLC should address this issue and may be as simple as the managing partner exerting a single deed to the various members as to their share in the property.
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### Author:  [@Today](https://www.mineralrightsforum.com/u/Today)
#### Post date: [February 7, 2025, 7:03pm UTC](https://www.mineralrightsforum.com/t/how-to-update-deed-on-file/79704/9 "2025-02-07T19:03:21Z")
I understand. Thanks for the information. Really appreciate you taking the time.
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### Author:  [@Today](https://www.mineralrightsforum.com/u/Today)
#### Post date: [February 8, 2025, 11:38pm UTC](https://www.mineralrightsforum.com/t/how-to-update-deed-on-file/79704/10 "2025-02-08T23:38:07Z")
Is there a downside to not using an LLC and just listing 9 individuals on the deed? Can’t an oil company make nine payments, and we each handle our own taxes, etc.? Maintaining an LLC seems like a long-term hassle.
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### Author:  [@James\_Garner1](https://www.mineralrightsforum.com/u/James_Garner1)
#### Post date: [February 8, 2025, 11:42pm UTC](https://www.mineralrightsforum.com/t/how-to-update-deed-on-file/79704/11 "2025-02-08T23:42:20Z")
In my post, typo exerting should be executing. Also that deed should provide an address for all parties. Good luck.
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### Author:  [@James\_Garner1](https://www.mineralrightsforum.com/u/James_Garner1)
#### Post date: [February 9, 2025, 4:36am UTC](https://www.mineralrightsforum.com/t/how-to-update-deed-on-file/79704/12 "2025-02-09T04:36:45Z")
You have expressed that the current title ownership is the LLC. Executing a Mineral Deed from the LLC to the 9 individuals can resolve your issue. You can do this on a single Mineral Deed or 9 Mineral Deeds. I would suggest you have an experienced professional prepare the Mineral Deed since errors can create future headaches.
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### Author:  [@system](https://www.mineralrightsforum.com/u/system)
#### Post date: [May 5, 2025, 10:59pm UTC](https://www.mineralrightsforum.com/t/how-to-update-deed-on-file/79704/13 "2025-05-05T22:59:06Z")
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